Privacy Policy
March 20, 2026
CLC's Gymnastics Academy ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, enroll in our programs, or submit scholarship applications.
As a 501(c)(3) nonprofit organization, we are committed to maintaining the trust and confidence of all visitors, participants, and families we serve. This policy applies to all information collected through our website, enrollment processes, and scholarship applications.
2.1 Personal Information
We may collect the following types of personal information:
- Name and contact information (email address, phone number, mailing address)
- Student information (name, date of birth, gender, school attended)
- Household information (number of people in household, area of residence)
- Emergency contact information
- Program enrollment and participation history
2.2 Financial Information (Scholarship Applications)
For scholarship applications, we collect sensitive financial information including:
- Household income documentation (tax returns, pay stubs, benefit letters)
- Financial need explanations
- Family contribution preferences
Financial documents are used solely for scholarship eligibility determination, are treated as highly confidential, and are accessed only by authorized scholarship review personnel. We do not share financial information with third parties except as required by law or with your explicit consent.
2.3 Technical Information
We automatically collect certain information when you visit our website:
- IP address and browser type
- Pages visited and time spent on our site
- Referring website addresses
- Device information
2.4 Uploaded Documents
When submitting scholarship applications, you may upload documents such as income verification. These files are stored securely and accessed only by authorized personnel. Access to uploaded documents is restricted based on role and limited strictly to personnel with a legitimate need to review such information.
We use the information we collect to:
- Process program enrollments and registrations
- Review and process scholarship applications
- Communicate with families about programs, schedules, and updates
- Maintain accurate student and family records
- Ensure student safety and emergency preparedness
- Process donations and maintain donor records
- Improve our programs and services
- Comply with legal obligations
- Send newsletters and program updates (with consent)
We process personal information based on your consent, our obligation to provide program services, compliance with legal requirements, and our legitimate interest in operating and improving our programs safely and effectively.
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction:
- SSL/TLS encryption for data transmission
- Encrypted storage for sensitive data at rest
- Secure file storage with access controls
- Limited access to personal information (authorized personnel only)
- Regular security audits and updates
- Staff training on data privacy and security
Scholarship application documents are stored in secure, encrypted databases with restricted access limited to scholarship review committee members only.
In the event of a data breach or security incident that may affect your personal information, we will take prompt steps to investigate, contain, and mitigate the issue, and will notify affected individuals as required by applicable law.
We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:
- Service Providers: With trusted third-party service providers who assist in operating our website, processing payments, managing communications, or securely storing data. These providers are contractually obligated to protect your information and use it only for authorized purposes.
- Legal Requirements: When required by law, court order, or government regulation
- Safety: To protect the rights, property, or safety of CLC's Gymnastics Academy, our students, or others
- With Consent: With your explicit consent for specific purposes
Financial documents submitted with scholarship applications are NEVER shared with third parties and are reviewed only by authorized scholarship committee members.
We retain personal information for different periods depending on the purpose:
- Active Student Records: Maintained during program participation and for 3 years after last enrollment
- Scholarship Applications: Retained for 30 days after application decision
- Financial Documents: Securely deleted 30 days after application decision
- Donation Records: Maintained for 7 years for tax and accounting purposes
- Website Analytics: Aggregated data retained indefinitely; individual user data for 26 months
After the applicable retention period, personal information is securely deleted, destroyed, or anonymized in accordance with industry standards and legal requirements.
You have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information, subject to applicable legal, regulatory, or operational retention requirements
- Objection: Object to processing of your personal information for certain purposes
- Withdraw Consent: Withdraw consent for marketing communications at any time
- Data Portability: Request a copy of your data in a structured, commonly used format
To exercise any of these rights, please contact us at clcsboard@gmail.com or call (808) 635-2266.
Our programs serve children ages 1–15. We follow best practices aligned with the Children's Online Privacy Protection Act (COPPA) and applicable student privacy protections.
- We collect personal information about children only with verifiable parental consent
- Parents/guardians may review, update, or delete their child's information at any time
- We do not knowingly collect more information than reasonably necessary for program participation
- Children's information is never sold or shared with third parties for marketing purposes
We use cookies and similar tracking technologies to enhance your website experience. Cookies are small data files stored on your device.
We use cookies for:
- Session management
- Remembering your preferences
- Analytics to understand how visitors use our site
You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.
Our website does not currently respond to "Do Not Track" signals from web browsers.
Our website may contain links to third-party websites (e.g., enrollment portal, payment processors). We are not responsible for the privacy practices, security, or content of these external sites. We encourage you to review their privacy policies before providing any personal information.
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by:
- Posting the updated policy on our website with a new "Last Updated" date
- Sending email notifications to registered families (for material changes)
Your continued use of our services after changes take effect constitutes your acknowledgment and acceptance of the updated Privacy Policy.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
CLC's Gymnastics Academy
Email: clcsboard@gmail.com
Phone: (808) 635-2266
Mailing Address: Available upon request
We will respond to your inquiry within 30 days.
By using our website, enrolling in programs, or submitting applications, you acknowledge that you have read, understood, and agree to this Privacy Policy and the collection, use, and disclosure of your information as described herein.
For scholarship applications involving sensitive financial information, you will be asked to provide explicit consent before submission.